Support search committees, 20% - Academic Support - Manage enrollment & schedule course per semester in Mainframe; coordinate development of per-semester student enrollment and degree progress reports; coordinate Graduate Program admissions, reviews, contracts, and correspondence; coordinate the administration of Graduate Program; oversee per semester student course/instructor evaluations; assist with undergraduate admissions; input, calculate, report, and maintain history of student assessment information in custom database for eight areas of concentration, 15% - Office Manager - Oversee front office operations; manage property inventory, maintain inventory database; oversee property inventory for 3 buildings (Art, Foster, Studio Arts); maintain department files; coordinate and oversee Mailroom operations including department generic e-mail account, prepare mailings and shipments; maintain department archives; reserve and schedule rooms, 5% - Communications, Recruitment, and Events - Promote department via social media; support other marketing and public relations activities. Professionally communicates with clinicians, staff, and 3rd or 4th year veterinary students to ensure awareness of patients arrival. Must be familiar with executive protocol and requirements. Assists in the development of departmental policies and procedures. You will be the primary point of administrative and operational contact for internal and external communications, often on complicated and confidential matters. ), Manage special projects on behalf of the Director (e.g., continual re-evaluation of use of resources and basic budget support at the direction of the Academic Program Administrator. Explains associate discount program and assists in processing discount paperwork for new associates. 1) Support. In order to keep the company upright, administrative coordinators keep communication flowing between departments, schedule meetings, budget projects, manage staff members, and work directly with customers. Keeps log of incoming packages and notifies faculty and staff upon arrival, and monitoring refrigerated packages. Process documentation for internships, international students, visiting students, and visiting faculty. Assist the Controller and Budget Director, as requested, in identification, collection and scheduling of project deliverables, milestones, and required tasks, and/or establishing standards for project reporting and documentation. This position may require a greater than 40 hr work week, Drug-free workplace; urine testing for drugs are mandatory, MS Office experience with strong Word and Excel experience; Visio and Project experience a plus, Customer service-oriented approach with ability to drive tasks to completion, Basic knowledge and Understanding of SOX IT Section 404 controls preferred, HS diploma required, Bachelor’s degree preferred with 3+ years of prior clerical experience supporting a manager and department; supporting an IT department preferred, Handle all marketing for both personal use and properties, Create proposals with graphics (create, edit, print, copy, collate, and bind), Prepare contracts (leases, subleases, addendums, and sale contracts, etc. Office Coordinator is an administrative professional responsible for managing the flow of the office creating processes and systems to enhance company operations. Develop and maintain a filing system. Manage scheduling changes and resolve scheduling conflicts, Schedule and coordinate all staff meetings, and team meetings, 1:1’s, skip levels, and All Hands meetings and work with VP, Manage meeting and event planning for the team and negotiate contracts with vendors, Requires a minimum of a high school diploma plus 3-5 years administrative experience. Coordinate lead generation with Admissions department, Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Administrative Coordinator by maintaining and compiling administrative information as assigned, Minimum of three years’ relevant experience required. Administrative Coordinates resume samples typically describe duties such as managing staff, implementing new administration strategies, overseeing expenditures and making sure that office operations run smoothly. An Administrative Support Coordinator is responsible for providing administrative support to higher authorities. Monitoring travel and expenses for the whole department, Multi-tasking and providing support to multiple executives by applying advanced skills and adapting procedures, processes, and techniques to the completion of assignments, They may coordinate travel related activities and may be responsible for the organization of special executive initiated and/or corporate events, May have direct or indirect supervisory responsibility and may participate in the interviewing/hiring process and have input into the performance of others, They cross train with others to ensure consistent routines during times of absence and may train others on operational and functional aspects within their scope of responsibility, Excellent written and/or verbal communication skills along with a stable work history, Team player with superior organizational skills and with the ability to work independently, problem solve, and take initiative, Management has the right to add or change these duties of the position at any time, Enters all jobs into the computer system while maintaining a high level of accuracy, Communicates with the customer the status of the job and works with the customer to resolve all customer service issues. • Do keep the job description brief, concise, and to the point.• Don’t use an excessive amount of keywords in the job description.• Do use relevant keyword phrases that are likely to produce results.• Do focus on special skills or niche positions required for the job.• Do use alternative job titles when appropriate.• Don’t list salary or benefits if it is against company policy.• Do summarize daily responsibilities in your job description.• Do market the advantages of the position and company in the job description.• Do use bullet points to make it easy to spot relevant points in the description.• Do include the location of the job. In order to attract Office Coordinator that best matches your needs, it is very important to write a clear and precise Office Coordinator job description. Responsible for creating, maintaining and updating donor and prospect records, inputting visit notes provided by the DAR team, Manages the office activities which include exercising independent judgment in resolution of administrative problems which includes interpreting and communicating operating policies and procedures, Knowledge of academic policies, procedures, practices and systems, both within Krieger and JHU, Proficient with standard office equipment and software (i.e. Maintains all Time & Attendance reports. Administrative Coordinator Job Description. ), Performs receptionist duties (answering phone, greeting visitors, etc.) Accountable for maintaining all training activity to ensure processes are completed, Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, Maintain hard copy and electronic filing system as necessary, Support staff in assigned project based work, To audit, approve and process all team member expenses through an automated system, 5-10 years’ experience in similar role/background, Demonstrable background in working in/with large teams and managing multiple activities for such, Associates Degree or equivalent OR more than 15+ years of experience in similar roles/background, Must be fluent in Microsoft Office – excel critical, Must have effective communication skills both verbally and in written form, Must have strong background in excel and other software management systems, Processing and support experience preferred, Detail oriented with high accuracy and ability to work with high volume processing, Ability to multi-task, including working in multiple systems, Ability to work well with others and also without direct supervision, Provide day-to-day support to the Senior Vice President, RFG Operations, as required, Effectively represent the Senior Vice President, RFG Operations on calls, during in-person meetings and through written correspondence, Manage incoming phone calls and logistics of scheduling meetings, and conference calls, Perform other duties and special projects as required by the Senior Vice President, RFG Operations, Partner with internal team to traffic any and all matters that require priority to resolve issues and streamline processes, Responsible for planning all staff and customer meetings, sorting out logistics, gathering information and capturing action items to be followed up on, Responsible for supporting the Senior Vice President, RFG Operations with their administrative needs including answering phones, calendar management, T&E management and travel needs, 3-5 years of experience supporting C-level executives, 8-10 years experience in a corporate office environment, Minimum 5 years of progressive administrative experience, Superior communication skills, both written and verbal, Advanced level of proficiency in Microsoft Office to include Word, PowerPoint, Excel, Superior organizational skills and attention to detail, Ability to interact with senior level executives and establish rapport with all levels of staff, Excellent relationship building and management skills, Strong, proven ability to work with others, especially across team boundaries, Knowledge of Internet and data management, Proficient in handling domestic and international travel, meeting planning, scheduling and logistics, Flexible with a positive and professional attitude, Exceptional ability to collaborate in a team environment, while taking ownership of individual results, Accuracy and thoroughness in executing projects, procedures, and work, Ability to manage multiple, diverse projects in a fast-paced environment, Self-directed in planning and implementation, Answer a multi-line telephone. Monitor timeliness and appropriateness of correspondence/memos when others are designated to draft responses, Plan and execute School wide open forums and special events/meetings as needed, Serve as the back-up for the Dean’s Office front office, covering breaks, lunch and meetings for the Dean’s Office Front desk staffer, 3+ years experience in administrative support, Knowledge of MS Office Suite, including Word and Outlook, Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment, Experience working in an office environment, Use Microsoft Office applications to assist Director of the Veteran Resource & Support Center with developing and maintaining documents, presentations, spreadsheets and databases, Develops a training manual and process for new VA Student Workers, Develops work schedules for student workers, Liaison for VRSC to the VA Work Study program, Coordinates with other staff members regarding duties of VA student workers, Working with offices across the University, as well as with internal and external constituencies, to schedule and coordinate the Associate Dean's complex schedule of meetings, events, and travel, Working with offices across the University, as well as with internal and external constituencies, to schedule and coordinate the ADSA’s schedule of meetings, events, Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's degree with a minimum of 3 years of applicable work experience, or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired, Five years of professional work experience preferred, Manages and executes the annual IS department expense and capital budgeting processes, Tracks spending by account number and by month and forecasts future spend, Enters purchase orders for IS department and processes invoices for payment, Tracks spending on IS capital projects and prepares monthly summary of capital spending, Manages the presentation content for the monthly IS department meeting, Coordinates employee team building events, Assist in the IS SOX control processes by coordinating events, Schedules meetings as directed and ensures facilities are adequately prepared, Organizes and maintains central filing as needed, Orders and maintains supplies for the department, Manages and arranges travel schedules as needed, 30% - Administrative Support to the Director, Associate Director, and Assistant Director - Schedule appointments; provide reports for NASAD annual reporting and accreditation, HEADS Data reports; student assessment and grades; compose & distribute correspondence; maintain tenure review calendar; coordinate paperwork flow for tenure & promotion cases; provide budgetary reports to the Director, Associate Director, Assistant Director, and Administrative Program Specialist - for graduate assistantships and salary savings, 30% - Human Resource Coordinator - Process graduate and undergraduate students' personnel forms in Workday; serve as a Timekeeper for graduate and undergraduate student workers; oversee hiring and scheduling of office student workers and models; maintain faculty, staff, graduate student, and student worker personnel files. On the contrary, this section can determine how many applicants you will receive. Responsible for updating the registration white board within the phone bank for each term. Serves as chair of committees when assigned. Online courses Online Business Administration courses. Sorts mail to the appropriate route and sorts mail within routes, 5%: Performing unscheduled pick-ups and deliveries as requested and other duties as assigned, 50%: Administration - serve as the administrative support position and liaison for the CoA Dean's Office; answer phones; greet and direct visitors; serve as primary point of contact between LSU AgCenter and college as it relates to communication related to both organizations; arrange conferences, staff/ committee meetings & preparation of agendas/presentations/packets; provide direct clerical support to Executive Associate Dean & Assistant Dean including scheduling of appointments/maintaining calendars, making travel arrangements, preparation of correspondence, etc. The administrative coordinator may also take on many other duties regularly associated with office management, including filing, faxing, creating memos and reports, and performing other clerical duties. Job Description Admin Site; Position Classification Description. Answers and responds to incoming calls appropriately, Handles and assists with accountability for cash flow requirements including: safe transactions, issues and pickups, tills, check acceptance and refunds, and monitoring cashier funds handling procedures, Assists customers with potential check acceptance problems that occur via the third party check authorization system, Reviews and coordinates applications and employment needs within the store by department. Refers project data/information to the appropriate parties, Maintains electronic and hard-copy project files in a retrievable and achievable manner, Processes security clearances, reprographic and express delivery orders. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Ensures that current personnel files contain applications, policy statements, etc. Demonstrated ability to conduct research, identify data requirements and create research tools, Demonstrated knowledge of corporate and business unit policies procedures and practices, Proven ability to perform effectively in a high performance culture, Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal), Demonstrated ability to identify and implement process enhancements and efficiency, 45%: Delivers Mail: Organizes sorted mail in sequence for delivery via established routes and loads all items onto delivery vehicles. Key Administrative Coordinator Skills This includes active participation in building and maintaining one or more sections of the department's Administrative Coordinator Handbook, Hires, trains and supervises the department’s student employees, With the assistance of student employees, oversees the cleaning, maintenance and supplies for the department's main faculty and staff lounge, At least 5 years of administrative support experience, including office management, Excellent organization, planning, oral/written communications and interpersonal skills required, Serve as primary contact with the campus and external community on the executive's behalf. Compiled information and data from a … By building on the structure and organization of this description, and customizing it with your specific job duties and requirements, you’ll turn those candidates into applicants. Balances money orders, money transfers, gift certificates and lottery, and maintains control logs. 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